With drafts, designs, and images of various types being sent to and fro, we thankfully have more than a few tools in today’s connected world that makes sharing easy, regardless of time zone or zip code.
Here are the ones we use most often at SmallBizTracks:
Email – It’s the tool people are most used to using, though with certain sizes of documents and frequency of exchange, we’re finding better ways to use other collaborative tools.
DropBox – This tool is great for sharing documents as we can setup folders for each client and access from any device with a connection.
Google Drive – This is our personal preference, since we use so many other Google products. Another big plus is they dynamic sharing as multiple authors can access and modify documents simultaneously in full view of their collaborative partners.
Two key components with tools we use: It should be able to meet our EASY guideline and be able to be accessed on any device with a connection.
On the occasions we seek to collaborate live while exchanging documents, or during coaching sessions where a guided over-the-shoulder look is desired, these secure tools are among the best:
Skype – During coaching sessions, we also record the call so the session can be archived and reviewed by our clients / students.
Join.me – This screen sharing application allows for sharing screen and pointer control. The pro version has the ability to record.
Google Hangouts – This is becoming more popular, especially because there are multiple reasons to get small business owners used to using Hangouts for other reasons.
The defaults for meetings and document sharing still seem to fall back to Email and Telephone. While these tools still work, they are becoming a bit of a constraint to doing business across borders and time zones. We are always looking for tools to use that are secure and EASY.